Choosing the Right EPOS: POSimple vs Competitors

Let’s get it out of the way: yes, this blog is written by the folks behind POSimple. So yes, we’re a bit biased. But hear us out — choosing an EPOS system isn’t something to rush. It’s not about the flashiest ad, the cheapest Black Friday deal, or who throws in a free card reader. This is the tech that sits at the heart of your business.

So let’s walk through what actually matters when comparing EPOS systems like POSimple, Square, Epos Now, SumUp, and others.

1. Ease of Use (Because Who Has Time to Read Manuals?)

Some EPOS systems expect you to complete a training course before your first sale. Others, like POSimple, are designed to be picked up in minutes.

If you can upload a spreadsheet, you can set up POSimple. If you can use a smartphone, you can sell with it. We’ll even help you set it up — in person, if needed.

2. Pricing Clarity (Or: No, We Don’t Do Surprise Fees)

We’ve seen EPOS packages where features are locked behind pricing tiers. Want multi-site support? That’s extra. Want real reporting? Upgrade. Want it to do what the brochure said it does? That’s another tier.

And then there are the contracts — multi-year lock-ins with tiny opt-out windows hidden in the fine print. Some systems even auto-renew your contract before you realise what’s happened.

Business should be fair. With POSimple, it is. One licence. All features. Month to month. Cancel anytime. No tricks.

3. Local Support (Actual People, Not Ticket Numbers)

Try calling a helpdesk on a Saturday afternoon when your card machine goes down. With POSimple, your local EPOS partner is often just down the road. Real humans. Real support. Often with better biscuits.

4. Flexibility (Because No Two Businesses Are the Same)

From food trucks to farm shops, POSimple adapts. We don’t force you to use specific hardware or lock you into one payment provider. Our system works offline, handles custom setups, and plays nicely with the tools you already use.

5. Compliance & Confidence

Food business? You’ll love our built-in tools to support Natasha’s Law. We didn’t build it because a checklist said we should — we built it because our customers needed it. And to whisper a little secret — we've got even more being added to make the system even better. But this testimonial from Bela's confirms we're doing it right for you and your customers.

"Our local Food Standards Auditor (FSA) said he'd never seen allergy tools as good as POSimple's. That gave us full confidence in the system." — Coffee Shop, Fife

Final Thoughts: Choose What Works for You

We’ll be honest: you should compare systems. Seriously. Look at reviews, ask other traders, take demos. But don’t base your decision purely on price or a special offer. Your EPOS system will sit at the heart of your business every day.

And remember — your business has its own unique processes, goals, and quirks. What works brilliantly for one business might be a disaster for another. POSimple has been built to be flexible and adaptable to your needs. That’s one of our biggest strengths.

And if it turns out POSimple isn’t the right fit? You’re not tied to a concrete block for the next 2–3 years. No long contracts, no auto-renew traps. Just fair terms for real businesses.

POSimple was made for people who run real businesses, not tech labs. If that sounds like you, we’d love to show you how it works.

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